DUE PROCESS CONTRACT INSTRUCTIONS

If you are a vendor who intends to provide due process services to court-appointed attorneys during the 2011-2012 fiscal year and you have not signed the 2011-2012 Standard Due Process Agreement, please select the appropriate contract type below and follow the instructions for completing and submitting the contract to JAC.

The Type 1 Due Process Agreement will be used for those vendors providing ordinary due process services in private court-appointed cases such as court reporters, interpreters, videographers, private investigators, mitigation specialists, and private process servers. This Agreement provides that all services will be provided at the rates established by the legislature or by JAC where the legislature has not established a rate. If a provider bills in excess of the established rates, JAC will be authorized to correct the billing to the correct rates and then process the billing for payment.

The Type 2 Due Process Agreement is generally used for vendors providing extraordinary services such as psychologists, psychiatrists, medical doctors, and experts. Although these services should be at the established rates, the Agreement provides a mechanism to exceed those rates where the expertise of the provider or other factors warrants compensation at a rate higher than the established rates. Except in exceptional circumstances, the Type 2 Due Process Agreement will not be executed with providers of ordinary due process services such as court reporters and private investigators.

The Non-Standard Due Process Agreement is case specific. It will only authorize due process services in relation to a particular case. It otherwise mirrors the Type 2 Due Process Agreement. This Agreement is generally used with out-of-state vendors and in other instances where JAC is unwilling to enter a Type 1 or Type 2 Agreement with a vendor.

Instructions for Completing and Submitting the Due Process Agreement to JAC
• Select the type of contract listed above by clicking on the name of the contract.
• Please type information directly into the shaded fields. Please assure that all information entered is accurate and complete.
• Make sure the contract has a valid e-mail address.
• Print 1 original, date and sign in blue ink.
• Mail the original Agreement to the Justice Administrative Commission, P.O. Box 1654, Tallahassee, FL 32302.
• An executed courtesy copy of the contract will be sent to you via e-mail attachment.
• If you change your mailing address, you will need to submit a Change Contact Information form available on JAC’s website.
• If your Tax ID number changes, you will need to submit a new contract under the new Tax ID number. You will also need to submit a new Substitute Form W-9 as indicated below.
• Substitute Form W-9 must be submitted prior to execution of any contract with JAC for fiscal year 2011/12. As part of completing the agreement, due process providers are required to certify that they have submitted a Substitute Form W-9 to DFS and the Application for Electronic Funds Transfer (EFT)/Direct Deposit. The Substitute W-9 form may be submitted electronically through DFS’s vendor website. The Application for Electronic Funds Transfer (EFT)/Direct Deposit form is accessible by clicking here.
• Please be sure to provide as much information as possible in the addendum to the contract. We hope to gain comprehensive knowledge of your service(s) and the circuit(s) and county/counties in which you intend to supply them.

   * The Justice Administrative Commission does not warrant or guarantee the accuracy or availability of the content on this or on other sites to which we link.